• Overview

    Intellilink Brochure
  • Robotic Transformation

    Robotic Transformation Brochure
  • PeoplePM Training Course

    Improving the people skills of project managers
  • Transform IT Governance

    IT Governance Transformation Brochure
  • Enterprise Marketing Management Foundation

    Enterprise marketing management foundation
  • Improve HR Program Management

    HR Program Management Software
  • HR Roadmap Brochure

    HR Roadmap Brochure
  • Sapphire for Succession Planning

    HR Roadmap Brochure

The Myth of Multi-Tasking

Trying to do more than one thing at once (i.e. multi-tasking) is a waste of time & effort.

The fact is that you can only do one thing at once and every time you start a new task requires a degree of “ramp up”. The more times you spend stopping and starting then the more time you waste “ramping up”. This is inefficient.

Worse still, one person trying to multi-task can waste the effort of others. Who hasn’t been in a meeting with someone who is answering emails but then can’t contribute or respond to a question until it is repeated? He or she has just wasted the entire group’s time . . . thanks for that!

We all know our jobs are complicated and require us to complete many different tasks each day. This variety is a good thing, it keeps our jobs interesting and motivating. But we can’t let our work control us, we need to control it by knowing when to stop a task and then start another. If you’re finding that you need to multi-task then it’s probably a good indication that you’re not in control of your work. You’ll need to make some changes to improve your productivity.

Some tactics that might help: Plan your day by prioritizing your work. Complete the highest priority task first, before moving onto lower priority tasks. Periodically check emails to see if anything urgent needs to be attended to. If an email has come in that you need to respond to but is a lower priority than your next task then answer it later. Schedule a block of time in your day to respond to low priority emails and other messages. Also, disable email pop up alerts, they’re a distraction that will cause you to stop what you are doing and reduce your productivity.

The Intellilink Team

 

Leave a comment

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.

  • Knowledge Worker Productivity Blog

  • Enter email to follow.

  • Featured Best Practice

    Resource Management
    Allow project resources to bid on upcoming projects
  • Featured Case Study

    Project Portfolio Management Implementation
    Review how we helped a global financial services firm implement an enterprise wide PPM solution.
  • Featured Article

    Change Management
    Managing change is managing people.
  • Office Locations

    Intellilink Solutions, Inc.
    575 Madison Avenue
    10th Floor
    New York, NY 10022
    p: (212) 465 3100
    f: (888) 582 5446
    e: info@intellilink.com Other Global Offices
%d bloggers like this: